Finance
How a company automated the checking of 6,400 invoices a month with AI
- 6,400
- supplier invoices a month, and growing every month
- 5 people
- 8 hours a day on manual checking, before automation
- 100% of lines
- of every invoice checked, every month
A company with hundreds of suppliers receives around 6,400 invoices a month, and that number was growing month after month. Five people spent the whole day checking invoices by hand, and the only way to keep up with growth was to hire more.
With Hundrify's AI invoice validation platform, invoice checking became automatic, from reading to posting in the ERP. The team stopped checking invoices and now only deals with exceptions.
The challenge: volume growing faster than the team
Every invoice has to be checked before it is paid. At 6,400 a month, that kept five people busy full time, with no slack for holidays, sick leave or month-end peaks. And the cost was not just time:
- Invoices in every format, from PDFs to photos, that someone had to read by hand.
- Payments at risk: goods that never arrived, duplicate invoices, prices different from those agreed.
- Each supplier's quirks lived in the head of whoever handled it. One absence and invoices stalled.
- Whatever was left unchecked piled up at month end, just when accounting needed everything closed.
The solution: automatic checking, from email to ERP
Suppliers still send invoices to the same address, in the same format as always. The platform reads and checks each invoice automatically, connected to the ERP the company already uses.
What matches is posted without anyone touching it. What does not goes to the person who looks after that supplier, with the difference already explained. The team's day no longer starts with a pile of invoices, but with a short list of exceptions.
The results
- The time of five people, eight hours a day, moved from manual checking to exceptions and suppliers.
- Invoices keep growing every month, and the team did not need to grow.
- Every line of every invoice is checked, not a sample.
- Every manual correction is logged, with who made it and when.
Is automatic invoice validation right for your company?
It pays off fastest when:
- You receive hundreds or thousands of supplier invoices a month.
- Invoices are checked by hand before they are paid.
- Invoice volume grows faster than the team.
Frequently asked questions
What if the AI gets it wrong?
Nothing is posted unless it matches. When the platform is not sure, the invoice goes to a person instead of going through on its own.
Does it work with the ERP we already have?
The platform connects to your existing ERP, without replacing it.
Do suppliers have to change anything?
No. They keep sending invoices to the same address, in the format they use today.
Read next: Process analysis: the step that decides whether AI automation works.
If your team spends its days checking invoices, we will show you what automatic validation would look like with your own data.